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Drop/Add/Withdrawal policy and Refund Policy for 2020-2021

Drop/Add Period

The drop/add period begins when registration opens for a student and ends at 12:00 p.m. EST on the Monday following the first week of courses. Student’s individual drop period may end earlier depending on their status and involvement in other areas of the University (e.g. athletics).

Drop

Students may drop courses by the Monday following the start of the semester, no later than 12:00 pm EST, with no tuition penalty. A dropped course does not appear on a student’s academic record and is not factored into any grade calculation. Following that time, any course will be considered a withdrawal and noted as such. Please see the Financial Services section for information concerning refunds. Students are to contact their enrollment specialist or academic advisor prior to the drop
deadline. Enrollment specialists or academic advisors will process the drop forms and notify the registrar’s office where the forms will be officially processed.

Add

Students may add courses no later than the Monday following the start of classes at 12:00 p.m. EST or before the start of the class, whichever is later. Students are responsible for any additional fees or costs of the added course. Students are to ensure that any work that was missed prior to the student adding the class is completed within a time period to be determined by the course instructor. Added classes are included in the student’s record. A dual enrolled student must receive permission from the
undergraduate dean to add a course late.

Withdraw

Should a student leave the University for any reason, voluntary or involuntary, after the add/drop period, it will be considered a withdrawal. Students may withdraw from a class at any time up to three weeks before the end of the term. The class grade will be noted with a W mark on the student’s record and will not be calculated into the student’s GPA. Students should be aware that a W grade may impact their financial aid and SAP calculation. Please see the Financial Services section for information
concerning any refunds.

Change of Major

With approval by an academic advisor, students may change their academic major. Curriculum changes should be planned a semester in advance to coordinate class registration. A change of curriculum may require additional academic coursework. The student has the responsibility of gaining the approval of their academic advisor to change to a different curriculum. A student enrolled in a program that has been discontinued by the University is allowed one academic year to complete that curriculum. If they are unable to complete it in the time allowed, they must enroll in a current major.

Institutional Aid (IA) Calculation

Institutional Aid Recipients: Students receiving IA funds (i.e., merit scholarships, athletic scholarships, housing scholarships, percentage-based scholarships, etc.) may receive a reduction or cancellation of IA if a drop or withdrawal (official or unofficial) from all classes occurs before completing 60% of the semester. The Return of IA is a calculation to determine how much IA was “earned” by the student at the time of withdrawal. Financial aid adjustments will be based on a student’s last date of attendance or class participation regardless of when a completed drop/add form is received by the Records Office. If a student receives a housing scholarship and moves out of housing prior to the end of the semester, the scholarship will be reduced on a prorated amount in correlation to the amount the student is charged for housing.

Refund Procedure

When a student’s account is placed into a credit balance status, a refund will be issued. Depending on what puts the student into a credit balance will determine when the funds are refunded. All Title IV funds will be returned within fourteen days of placing the student’s account into a credit balance. Institutional Aid will be refunded 45 days after placing the student’s account into a credit balance. Institutional Aid will only be refunded if the student is in good standing with the University. All refunds will be processed through PayPal unless a check is requested by the student. The student is responsible for setting up their PayPal account with their Cleary student email address. A student can request a refund early to purchase books by submitting a completed Advance Funds Request Form to the Business Office.

Non-Refundable Fees

All fees charged are non-refundable.

Class Withdrawal/Refunds/Tuition and Fee Adjustments

The last opportunity to drop from or change classes without any tuition liability is by noon on the Monday following the start of the semester (the Drop/Add deadline). Students who wish to withdraw from the semester must complete an official Withdrawal Request Form, which can be obtained from Academic Services. The form includes instructions on how to complete and submit the form for processing. A course change is defined as one or more courses switched for one or more courses of equal credit. Students who reduce the number of credits to fewer than the 12 credits for a semester, or completely withdraw from the University after the Drop/Add deadline, will be responsible for paying tuition and fees pertaining to the dropped credits. The last day to withdraw from classes without any tuition liability is the Drop/Add deadline. This means that if you reduce your number of credits to fewer than 12 credits for the semester, or completely withdraw from the University after the Drop/Add deadline, you will be responsible for paying tuition and fees. The first day of classes, as scheduled by the University, shall be deemed to be the first day that classes are offered, as scheduled on the Academic Calendar.

Students who enroll for classes after the semester start date or start attending class(es) after the semes­ter start date and then withdraw from classes are still responsible for paying tuition and fees in accordance with the Tuition and Fee Liability Schedule.

The student is responsible for

  1. knowing that you are registered for classes,
  2. knowing the classes for which you are registered,
  3. paying your billing statements in a timely manner, and
  4. understanding and following the correct procedures to withdraw from courses or credits.