Housing Terms and Conditions
Definitions
For purposes of this Agreement, the terms below have the following meanings:
Agreement: This 9-Month Housing Agreement for Fall 2025–Spring 2026.
Agreement Period:From August 22, 2025, or beginning on the assigned check-in date, through May 2, 2026.
Cancellation: Ending the Housing Agreement before Check-in.
Check-In: Obtaining room keys from HRL regardless of whether the student is physically occupying the space.
Check-out: Returning keys to the location designated by the University.
Common Areas: All areas in the assigned residence hall other than the student’s room, including, but not limited to, bathrooms, building entrances, hallways, kitchens, laundry rooms, living rooms, lounges, and stairwells.
Housing Application Fee: A payment of $100 is required to apply for on-campus housing.
Meal Plan: All students living on campus must purchase a meal plan that provides 16 meals per week.
Occupancy Period: The period commencing at check-in through May 2, 2026, or within 24 hours of completion of student’s last exam.
Room Change: Moving from one room to another room within on-campus housing.
Roommate/Suitemate: Students assigned to share a room and/or common area within the suite.
Student ID Card: A University identification card with many uses, including access to HRL facilities and the meal plan.
Termination: Ending the Housing Agreement after Check-In.
Room: A space assigned to the student within University Housing.
University: Cleary University.
General Provisions
I agree to all terms and conditions of this Agreement and acknowledge this Agreement is binding once I electronically sign and submit it online. This Agreement is entered into by and between the University and me, a University student, for my use and occupancy of a Room according to the terms specified herein. This Agreement is a legal and binding document between the University and me. The University and I intend for this Agreement to constitute a license for the use of a Room and Common Areas as assigned by the University, and further, this Agreement will not constitute a lease and will not create or transfer an interest in or a lien upon real estate. The relationship created by this Agreement between the University and me is that of licensor and licensee, not that of landlord and tenant. My use and occupancy of a Room and Common Areas are being provided incidental to the provision of educational services by the University. I may not transfer or assign this Agreement, or the right to occupy my assigned Room, or any other rights or benefits granted hereunder, to another person. This Agreement is for the entire Agreement Period, including Fall 2025 semester and Spring 2026 semester. The information provided by me in my housing application is true, complete, and accurate. If the University determines that I have provided untrue, incomplete, or inaccurate information, the University will have a basis to declare me in breach of this Agreement, take disciplinary action against me, and/or require that I check-out of my room immediately. All charges in this Agreement for the related service or action represent a reasonable approximation of the University’s administrative costs, and I will be financially responsible for all payments as stated in this Agreement. My failure to comply with any term of this Agreement and/or University policies, including but not limited to violations of codes of conduct, housing policies, or non-payment of fees, may be grounds for the University to declare me in breach of this Agreement and require that I Check-out of my Room and may result in other action against me by the University including, but not limited to, disciplinary action, termination of this Agreement, future ineligibility to reside in University Housing, and the collection of any outstanding debt plus recovery of collection agency fees. The University will not disclose information relating to my student record, housing application, and assignment information as required by state and federal law. If I am seeking accommodation for a disability, I must contact Doug Stein, Provost, at dstein@cleary.edu or 1-800-686-1883 ext. 1620.
Eligibility
I represent and warrant that I am eligible to reside in on-campus housing because I currently am or have been accepted as a student at the University; will maintain my status as a registered University student throughout the Occupancy Period; am or will be at least 18 years of age at the time I Check-in; and have not been dismissed from any on-campus housing facility. If at any time after I have submitted this Agreement, I become ineligible to reside in University Housing due to withdrawal from the University, non-enrollment, or any other reason under the eligibility criteria to reside on-campus, I agree to so inform the University in writing at housing@cleary.edu of my ineligibility and Check-out within 24 hours.
Criminal Offenses
If at the time of submission of this Agreement or application for housing I have been arrested for, with prosecution ongoing, or convicted of a sex offense; or have entered a deferred adjudication agreement relating to a sex offense; or have been or currently am under active supervision by any state, county, municipality, territory or foreign country related to a sex offense; or have been or am required to register as a sex offender; I must notify the Campus Safety Officer, George Horn, in writing at ghorn@cleary.edu at the time this Agreement is submitted, and I acknowledge that the University has the sole and exclusive discretion to determine whether my application to reside in on-campus housing should be accepted, and to assign me to a particular room deemed appropriate by the University. If, after submitting this Agreement and my housing application, I am arrested for, convicted of, or found to have committed a sex offense, enter a deferred adjudication agreement relating to or placed under active supervision by any state, county, municipality, territory, or foreign country relating to a sex offense; or required to register as a sex offender; I will inform HRL of my offense in writing to the Campus Safety Officer, George Horn, at ghorn@cleary.edu within 24 hours of same. I further agree that I will provide Campus Safety with all requested information regarding the event(s) at issue. HRL has the sole and exclusive discretion to require that I Check-out of my Room within 24 hours of said notification. HRL retains the ability to change, modify or amend any determination relating to my housing and require that I Check-out of my Room and University housing as additional information may be obtained by Campus Safety. Failure to notify the University within the specified 24 hours of any such criminal offenses or changes in status may result in immediate Termination of this Agreement and I agree to immediately vacate the Room and University Housing upon such Termination.
Check-in
Check-in dates and times for each semester covered by this Agreement are August 22, 2025, for Fall 2025 semester and January 4, 2026, for Spring 2026 semester. Any request to Check-in after 12 noon on the first day of classes must be submitted in advance to the University at housing@cleary.edu, which may be granted or denied at the University’s sole and exclusive discretion. If I am assigned to a Room after the Agreement Period begins, my Agreement will begin on my assigned Check-in date. If I cannot Check-in on the assigned date, I will notify the University at least 48 hours in advance of said date to prevent potential loss of housing space. My Check-in date will be provided with my Room assignment information.
Early Arrival Housing
I may request to move in early if I have a University approved requirement to be on campus prior to regular Check-in (e.g., athletics, approved housing accommodation, RA staff, international students, etc.). The University will notify me via my Cleary email address as to whether my early arrival housing request is approved. If my early arrival request is approved, I may be assigned to a temporary space for some or all of the early arrival period and must comply with Room Change instructions and deadlines sent by the University. If I am approved for early arrival housing and Check-in before the Agreement Period begins, the provisions of this Agreement begin on the date I Check-in. If I cancel my housing application after moving into my early arrival housing assignment, I may be charged for the entire Agreement Period, regardless of whether I occupy the Room for the entire Agreement Period.
Room Assignment
Submission of a housing application or Agreement does not guarantee me a room in University Housing. I may be assigned to any available Room regardless of assignment preferences expressed by me including, but not limited to, building, room type, and roommate request. The University may release my name, University email address, and telephone number to my assigned roommate(s). The University reserves the right to reassign me to a different Room at any time for any reason that is reasonable under the circumstances including, but not limited to, the welfare of residents, a violation of the Student Code of Conduct, to accommodate facility operations or repair, to accommodate students with disabilities, to use available space more efficiently, or to further the best interests of the University and/or its community. I may be required to move with 24-hour notice. If I fail to notify the University of my need for a Room Change and move out of my assigned Room without written approval, I may be charged an improper room change fee and will be required to return to my original assigned Room. If a space is available in my Room, I may be assigned a roommate without prior notification. If a space is available in my Room, I will keep the available space clean and accessible and if I fail to do so, I may be charged a daily fee until the space is made clean and accessible, and I may be subject to disciplinary action.
Meal Plan
I must pay for a 16 meal per week dining plan. I must present my Student ID to the University’s Dining staff prior to receiving food at each meal. Failure to comply with the University’s Dining staff rules and requirements may result in disciplinary action. During fall break, Thanksgiving break, and spring break, there will be no meals provided on campus. If I Check-out prior to the end of the Agreement Period and am no longer registered for classes, the meal plan charges for the remainder of the Agreement Period will be prorated. Dining service, including where and how it will be offered to residents, is subject to the discretion of the University and is subject to modification to address public health or other concerns. Students with special diets will not be exempt from the meal plan requirement. If I have a special dietary need, I will schedule a dining consultation with the Director of Campus Dining and Hospitality, Jim Batsakes, at jbatsakes@cleary.edu or 1-800-686-1883 ext. 1911..
Room Charges
I will be charged for and will pay the Room rate established by the University for the Room type to which I am assigned. My Room rate includes electricity, internet access, laundry, water, sewer, and garbage services. A temporary failure in utility service is not a breach of this Agreement and will not relieve my obligation to pay any and all charges associated with my Room. If I am assigned a Room and do not cancel before Check-in, I will be charged for the entire Agreement Period.
Payments
I will pay my housing and meal plan charges according to the dates required by the University’s Business Office. If I fail to make payments as required by this Agreement, this Agreement and housing assignment may be terminated. During my Occupancy Period, all billing adjustments and charges placed on my account are due by the date specified by the Business Office. I will make payments in one of the following manners: Visa, MasterCard, American Express, Discover credit/debit card, check, or money order. I may be assessed a late payment charge if my account is not paid in full by the payment due date. If I have any questions about my account or if my payment will be late, I will contact the Business Office at businessoffice@cleary.edu before my account becomes delinquent. If I fail to make a payment or fail to contact the Business Office before my payment becomes delinquent, in addition to any other remedies, the University may suspend access to housing services until payment is made in full.
Community Standards
I agree to abide by all regulations, policies and standards of the University. I agree to be held responsible for the behavior of any guests or visitors I host in the residence halls.
Room Changes
I may only make a room change with prior written approval by an authorized University staff member. 2. If I wish to change my room, I must follow all room change procedures. If I do not follow proper room change procedures, I will be charged an improper room change fee of $50 and will be required to return to my original assigned space. I will be charged the room rate for the new room effective the date my room change begins.
Entry and Inspection
When performing routine health and safety inspections or preventative maintenance, the University will give me at least 24 hours' notice of its intent to enter my Room or Common Area. University staff, contractors, and designees have the right to enter my Room and Common Areas without prior notice in the event of an emergency or if I request repairs or maintenance. University staff, fire safety officials, and/or law enforcement may enter areas outside my Room unannounced to conduct rounds or inspections concerning health, safety, or security checks, to enforce University rules, regulations, codes of conduct, standards and other policies, or to investigate possible criminal activity.
Check-out
When I check-out of my Room, I will follow proper Check-out procedures. Prior to my Check-out, I will remove all of my personal belongings from my Room and Common Areas and follow the cleaning guidelines. If I do not remove my personal belongings, the University may dispose of them at my expense. If I do not return my keys, I may be assessed a lock change charge to secure my Room, plus an additional charge for my unreturned key. When I Check-out, I will leave my Room and Common Areas and all furnishings in good order and repair, except for reasonable wear. I will also pay any repair, replacement, and/or cleaning costs as determined by the University. If I fail to Check-out by the designated time, I may incur a late Check-out fee of $50 per day. It is my responsibility to keep my local and permanent addresses current with the University and to submit a change of address to the US Postal Service upon Check-out.
Emergency Closures
The University’s inability to make a Room available to me for any reason beyond its control, including but not limited to, natural disasters, fire, flood, earthquake, condemnation, pandemic, epidemic, endemic or other public health emergencies, quarantine, utility malfunction, infestation, or other emergency or force majeure events, shall not constitute a breach of this Agreement by the University. In such circumstances, the University shall have no liability to me in any way for injuries, reimbursement, damages, inconvenience, annoyance, or compensation of any kind. The University may attempt to find, but cannot guarantee, an alternative space for me.
Injury or Property Loss
The University shall not have any responsibility or provide compensation for any injury to me or any guest of mine, or for the loss or damage to my property or that of any guest of mine, except to the extent caused by the University’s negligence. I acknowledge that the University recommends I carry appropriate insurance against such injury, loss, or damage. I acknowledge that the University does not promise, warrant, or guarantee the safety or security of me or any guest of mine, or of my personal property or the personal property of any guest of mine against the actions of other parties. Nothing in this Agreement shall be construed as being intended to protect any person or class of persons from injury or harm. If there is loss of or damage to my property or that of any guest of mine for any reason beyond the University’s control, including but not limited to, acts of third parties, natural disasters, fire, flood, earthquake, condemnation, pandemic, quarantine, utility malfunction, infestation, or other emergency or force majeure events, the University shall have no liability to me or any guest of mine for reimbursement, damages, inconvenience, annoyance, or compensation of any kind. It is my responsibility to secure my personal belongings and to take appropriate measures to protect them, including obtaining appropriate insurance if desired.
Community Health Standards
I understand that all residents are prohibited from behavior that would create a health or safety hazard within University Housing, and the University may request or require a resident to leave University Housing if the resident’s continued presence in the housing community poses a health or safety risk for community members. I will comply with all health and safety laws, orders, ordinances, regulations, and health and safety guidance adopted by the University or HRL, including but not limited to those relating to public health crises. Failure to comply with public health guidelines, including quarantine or isolation requirements during a health crisis, may result in immediate termination of this Agreement and/or relocation to alternative housing accommodations at my own expense.
Amendments
This Agreement may be amended and/or revised by the University during the Agreement Period with notice thereof provided to students living in University Housing.
Acknowledgement 1
I agree with the Room charges and meal plan rates set by the University. I understand that this Agreement may not be terminated unless I withdraw from the University or otherwise become ineligible for on-campus housing. If I withdraw from the University, I must notify the University Housing Office in writing and complete the proper Check-out procedures within 48 hours.
Acknowledgement 2
I understand that my housing application will not be processed or considered until all of the required information is entered on all pages of this form. Failure to submit all required information and documents may result in delays in processing my application or my housing assignment being placed on hold or denied.
Acknowledgment 3
By executing this Agreement, whether by physical, digital or electronic means, I acknowledge that I have read and understand the terms, conditions and contents hereof and agree to abide by and adhere to said terms, conditions and contents which shall be binding upon me.
